Contract Cancellation

Updated info for Fall 22—Spring 23, See Updates Below

 

Licensing Agreement 2022-23 

New Residents for Fall 2022: Fees and dates have been updated!

$0 Fee Contract Cancellations have been extended for all cancellations submitted on or before August 7, 2022—Regardless of enrollment status.

  

What constitutes a contract cancellation?

A contract cancellation is the termination of the contract initiated by a student prior to the contract commencement. A contract cancellation must be processed through UNM Residence Life and Student Housing and cannot be processed by any other UNM department, including UNM Admissions. Contract cancellations may incur a fee depending on the date of cancellation. Please review the Academic Year Contract Cancellations below. 

An early check-in constitutes commencement of the contract and the resident is subject to contract release rates verses contract cancellation rates. Contract cancellations may incur a fee, depending on the date of cancellation.

 

Cancellation & Rates 2022-2023

License Agreement Cancellation: A cancellation is the student-initiated termination of the License Agreement initiated prior to the first day of the License Agreement term. A License Agreement cancellation must be processed through UNM Residence Life and Student Housing and cannot be processed by any other UNM department, including UNM Admissions. License Agreement cancellations may incur a fee depending on the date of cancellation and the student’s enrollment status as of the date of cancellation submission and census date for the university. The fee scheduled is based upon a resident’s enrollment status and date of cancellation, and will be applied to the Student Bursar’s account (see next section for Cancellation Deadlines and Fees).

To request a License Agreement Cancellation, please login to the housing portal (where you completed your application) and use the contract cancellation form. Please remember that all of the following processes are exclusive from any University withdrawal processes you may need to complete. For contract release (which takes place after the first day of the contract) please contact your Hall/Area Coordinator. Please read further for more information on cancellations, no-show, and contract release to ensure you are following the correct process and to understand the fees incurred with each. 

Fees for Fall 2022:

Not Enrolled Students (Fall)

1. Cancellation received on or before July 6, 2022 - $0  No Charge

2. Cancellation received on or before July 27, 2022 - $0  No charge if no fall enrollment

3. Cancellation received on or before August 17, 2022 - $0  No Charge if no fall enrollment

Enrolled Students (Fall)

1. Cancellation received on or before July 6, 2022 - $0  No Charge

2. Cancellation received on or before July 27, 2022 - $500 if enrolled  $0  No Charge (Extended through August 7)

3. Cancellation received on or before August 17, 2022 - $900 if enrolled

 

Fees for Spring 2023:

Not Enrolled Students (Spring)

1. Cancellation received on or before December 21, 2022 - $0  No Charge

2. Cancellation received on or before January 2, 2023 - $0  No Charge if no spring enrollment

3. Cancellation received on or before January 11, 2023 - $0  No Charge if no spring enrollment

Enrolled Students (Spring)

1. Cancellation received on or before July 6, 2022 - $0  No Charge

2. Cancellation received on or before July 27, 2022 - $250 if enrolled

3. Cancellation received on or before August 17, 2022 - $500 if enrolled

 

Students who apply for immediate move-in after the License Agreement term start date have one week (7 calendar days) after submission of the License Agreement to complete a cancellation, regardless of date of receipt of an assigned room; cancellations within this 7 days will be charged a fee of $900.

Cancellation rates for Spring 2023 are only applicable to residents initiating the contract at the start of the Spring 2023 semester; any student living with RLSH for the Fall 2022 is considered a License Agreement Release.

A release is the termination of the License Agreement after the resident has taken occupancy of the space assignment or after the first day of classes for the semester, whichever occurs first. After occupancy or the first day of class, Residents wishing to terminate their License Agreement must submit a License Agreement release request through the RLSH Hall Coordinator, Area Coordinator, or Assistant Director of Residence Life.

To request a License Agreement Release, contact your Hall/Area Coordinator. License Agreement Releases incur charges associated with the date of the completion of the License Agreement Release and the actual move out date; the enrollment status at the later of these two dates is what is used to determine fees. The License Agreement Release fees are based upon a resident’s enrollment status, semester and the class week during which the move out is completed, as follows:

 

Main Campus 

Not Enrolled Students 

On/Prior to Monday of class week 1: Daily Rate + 30% of remaining semester charge

On/Prior to Friday of class week 3: Daily Rate + 40% of remaining semester charge

On/Prior to Friday of class week 8: Daily Rate + 50% of remaining semester charge

After Friday of class week 8: No refund for active semester

 

Enrolled Students

On/Prior to Monday of class week 1: Daily Rate + 40% of remaining semester charge

On/Prior to Friday of class week 3: Daily Rate + 50% of remaining semester charge

After Friday of class week 3: No refund for active semester + 20% of remaining contract

A “No Show” occurs when a resident fails to pick up their keys by 5pm on the first day or class or within 7 calendar days of their assignment being made, whichever comes later, or a student who notifies RLSH they will not be claiming occupancy as of the first day of the License Agreement Term. A student designated as a No Show will have their License Agreement administratively cancelled. For all students declared a No Show, the No Show Fee will be assessed to the student’s Bursar’s account. The No Show fees and charges for the Fall 2022 and Spring 2023 semesters will be assessed depending on a student’s enrollment status as follows:

Enrolled Students: Daily rate + 40% of remaining contract
Not Enrolled Students: Daily rate + 30% of remaining semester charge