Contract Cancellation

Updated info for Spring 21, See Updates Below

Updated December 11, 2020

Revised policy for Spring 2021 will retain ‘no penalty’ contract cancellations for new contracts beginning Spring 2021. This applies to students who have been assigned housing, or informed that they will be assigned housing, and then subsequently choose to cancel their UNM Housing Registration & Contract before their scheduled Spring semester move in date. Students may cancel by completing the Contract Cancellation on the Residence Dashboard.

New Residents for Spring 2021: Students who choose to not sign the 2020-2021 License Agreement Addendum and Amendment (re: State of Emergency / Pandemic) prior to check in will be barred from check in and administratively cancelled. There will be no charge for this cancellation.

Contract Releases: Students who lived on campus for the Fall 2020 semester or new students that have checked into their Spring assignment are subject to our updated fee structure (see section below: Contract Release: Terminating Your Contract— Spring 21).

 

If Cancelling while on the waiting list

Students are considered to be on the wait list if they have not been assigned a room or have not been informed they will be assigned a room. As soon as they have been assigned to a room or have been informed that they will they will be assigned a room, they are considered a resident and no longer considered to be on the waitlist.

Students on the waitlist will be permitted to cancel their UNM Housing Registration & Contract without the cancellation fee. Students must complete the Contract Cancellation on the Residence Dashboard to cancel their assignment, regardless of their waitlisted status. Once informed they will be assigned a room or assigned a room, regular cancellation rates will apply.

For students remaining wait-listed, and unable to be housed by the Wednesday of the first week of class due to a lack of available space, RLSH will administratively cancel the housing registration and contract at no fee to the resident.

 

What constitutes a contract cancellation?

A contract cancellation is the termination of the contract initiated by a student prior to the contract commencement. A contract cancellation must be processed through UNM Residence Life and Student Housing and cannot be processed by any other UNM department, including UNM Admissions. Contract cancellations may incur a fee depending on the date of cancellation. Please review the Academic Year Contract Cancellations below. 

An early check-in constitutes commencement of the contract and the resident is subject to contract release rates verses contract cancellation rates. Contract cancellations may incur a fee, depending on the date of cancellation.

Cancellation & Rates 2020-2021 Updated 12/11/2020

To request a contract cancellation, please login to the housing portal (where you completed your application) and use the contract cancellation form. Please remember that all of the following processes are exclusive from any University withdrawal processes you may need to complete. For contract release (after the first day of the contract) please contact your Hall/Area Coordinator. Please read further for more information on cancellations, no-show, and contract release to ensure you are following the correct process and to understand the fees incurred with each. 

First Day of Spring Contract: Jan 11th, 2021 (Contract Cancellations for Spring Only)

Revised Rates for Spring 2021:

New contracts for Spring only: Contract cancelled on or before January 10 – $0 Cancellation fee

First Day of Contract: August 11th, 2020

Revised Rates for Fall 2020:

Not Enrolled Students (Fall)

1. Cancellation received on or before June 1, 2020 - $0  No Charge

2. Cancellation received between June 2 - June 19, 2020 - $300  No Charge

3. Cancellation received between June 20 and July 19, 2020 - $400  No Charge

4. Cancellation received between July 20 and August 10, 2020 - $500  No Charge

Enrolled Students (Fall)

1. Cancellation received on or before June 1, 2020 - $0 No Charge

2. Cancellation received between June 2 - June 19, 2020 - $300No Charge

3. Cancellation received between June 20 and July 19, 2020 - $600  No Charge

4. Cancellation received between July 20 and August 10, 2020 - $900  No Charge

Students who apply after the License Agreement term start date have one week (7 days) after submission of the License Agreement to complete a cancellation.  Cancellations through September 5 will be processed at No Charge.  After September 5, cancellations within the 7 days will be charged a fee of $900.

A contract release is the termination of the contract after the contract commencement or for "No-Show." (See next section for no-show information.) Contract release occurs after the first day of the contract.

Residents wishing to terminate their contract after the first day of the contract (contract release) must process the request through a Hall Coordinator, Area Coordinator, or Assistant Director for Residence Life employed by UNM Residence Life & Student Housing. To request a contract release, contact your Hall/Area Coordinator. Contract releases incur fees and charges associated with the date of the contract release. Contract release rates are as follows:

Main Campus 

Not Enrolled Students 

Spring 21 Semester

Hall Opening Jan 11th - Class week 3: $100 Release Fee plus Daily Rate for Spring days in housing

Class week 4-6: $200 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Spring Refund (no additional fees)

Class week 14+:  No Spring Refund (no additional fees)

 

Enrolled Students

Spring 21 Semester

Hall Opening Jan 11th - Class week 3: $100 Release Fee plus Daily Rate for Spring days in housing

Class week 4-6: $200 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Spring Refund (no additional fees)

Class week 14+:  No Spring Refund (no additional fees)

 

Satellite Areas 

Not Enrolled Students 

Spring 21 Semester

Hall Opening Jan 11th - Class week 3: $100 Release Fee plus Daily Rate for Spring days in housing

Class week 4-6: $200 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Spring Refund (no additional fees)

Class week 14+:  No Spring Refund (no additional fees)

 

Summer Semester 

Contract week 1-6 $200 Release Fee + Daily Rate

Contract week 7+ No refund

Enrolled Students 

Spring 21 Semester

Hall Opening Jan 11th - Class week 3: $100 Release Fee plus Daily Rate for Spring days in housing

Class week 4-6: $200 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Spring Refund (no additional fees)

Class week 14+:  No Spring Refund (no additional fees)

Summer Semester 

Contract week 1-4 $200 Release Fee + Daily Rate + 40% of remaining summer

Contract week 5+ No refund

A contract release is the termination of the contract after the contract commencement or for "No-Show." (See next section for no-show information.) Contract release occurs after the first day of the contract.

Residents wishing to terminate their contract after the first day of the contract (contract release) must process the request through a Hall Coordinator, Area Coordinator, or Assistant Director for Residence Life employed by UNM Residence Life & Student Housing. To request a contract release, contact your Hall/Area Coordinator. Contract releases incur fees and charges associated with the date of the contract release. Contract release rates are as follows:

Main Campus 

Not Enrolled Students 

Fall Semester

NEW! Class week 1-3 through September 5 - ($0 Release Fee and daily rate)

Class week 4-6 (Starting September 6): $100 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Fall Refund (no additional fees)

Class week 14+: No Fall Refund + $100 Release Fee

Spring Semester 

Class week 1-6 $500 Release Fee + Daily Rate

Class week 7-11 $500 Release Fee + Daily Rate + 40% of remaining semester

Class week 12+ No Refund

Enrolled Students

Fall Semester

NEW! Class week 1-3 through September 5 - ($0 Release Fee and daily rate)

Class week 4-6 (Starting September 6): $100 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Fall Refund (no additional fees)

Class week 14+: No Fall Refund + $100 Release Fee

Spring Semester 

Class week 1-6 $500 Release Fee + Daily Rate + 40% of remaining semester

Class weeks+ No Refund

Satellite Areas 

Not Enrolled Students 

Fall Semester

NEW! Class week 1-3 through September 5 - ($0 Release Fee and daily rate)

Class week 4-6 (Starting September 6): $100 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Fall Refund (no additional fees)

Class week 14+: No Fall Refund + $100 Release Fee

Spring Semester 

Class week 1-6 $500 Release Fee + Daily Rate

Class week 7-11 $500 Release Fee + Daily Rate + 40% of remaining semester

Class week 12-13 No Refund

Class week 14+ No Refund + $200 Release Fee

Summer Semester 

Contract week 1-6 $200 Release Fee + Daily Rate

Contract week 7+ No refund

Enrolled Students 

Fall Semester

NEW! Class week 1-3 through September 5 - ($0 Release Fee and daily rate)

Class week 4-6 (Starting September 6): $100 Release Fee and Daily Rate

Class week 7-11: $500 Release Fee and Daily Rate

Class week 12-13: No Fall Refund (no additional fees)

Class week 14+: No Fall Refund + $100 Release Fee

Spring Semester 

Class week 1-6 $500 Release Fee + Daily Rate + 40% of remaining contract

Class week 7-13 No Spring refund + 40% of remaining contract

Class week 14+ No Refund + $200 Release Fee + 40% of summer semester

Summer Semester 

Contract week 1-4 $200 Release Fee + Daily Rate + 40% of remaining summer

Contract week 5+ No refund

A “No Show” is a student who notifies RLSH they will not be claiming occupancy as of the first day of the License Agreement Term, or, a resident who fails to claim their assigned space according to the dates and deadlines previously outlined in Section 4.a. A student designated as a No Show will have their License Agreement administratively canceled by the department. For all students declared a No Show, the No Show Fee will be assessed to the student’s Bursar’s account. The fees will be as follows:

Note: Due to delay in in-person instruction, we will not declare no-shows until January 26

New contracts, Spring semester (contract cancelled effective January 26)

$100 charge for Spring No Shows

Fall Residents who do not show up for spring semester (contract cancelled effective January 26)

$100 release fee plus daily rate for 14 days 

A “No Show” is a student who notifies RLSH they will not be claiming occupancy as of the first day of the License Agreement Term, or, a resident who fails to claim their assigned space according to the dates and deadlines previously outlined in Section 4.a. A student designated as a No Show will have their License Agreement administratively canceled by the department. For all students declared a No Show, the No Show Fee will be assessed to the student’s Bursar’s account. The fees will be as follows:

NEW! No Shows through September 5 - NO CHARGE

Starting September 6, the following No Show charge schedule applies for late assignments or check-ins.

Remain enrolled in the University: equivalent to the release rate for class week 1

Not enrolled in the University-Main Campus: Fall $0, Spring $650

Not enrolled in University-Satellite Area: Fall $0, Spring $710, Summer $345

If you are planning on NOT returning to UNM for the Spring 2020 semester (graduation, National/International Student Exchange, leaving to attend a different school…), please be sure to meet with your Hall Coordinator before 5:00pm on Friday, November 13, 2020, to complete and submit your contract release.

Students living in the Residents Halls for the Fall, but are moving out of the Residence Halls for the Spring semester must complete a contract release by no later than the end of the 13th week of class of the Fall semester to have the contract release fee waived. Contract releases received after end of the 13th week of class of the Fall semester will include the $100 contract release fee.

Please note: Apartment residents who terminate their contracts between December and January may be subject to additional charges.